Job Description

Job Description

Job Description

Are you a highly organized, detail-oriented, and energetic professional who thrives in a fast-paced environment? Do you have a passion for keeping operations running smoothly while providing top-notch support to a dynamic team? If so, we want to meet you! Our growing restoration company is searching for a Superstar Assistant Office Manager to be the backbone of our daily operations. This role is perfect for someone who loves multitasking, problem-solving, and creating efficiency—all while maintaining a positive and professional attitude. If you're ready to be a key player in a company that makes a real difference, apply today!

What You'll Be Doing:

As our Assistant Office Manager, you'll be the glue that holds our operations together, ensuring everything runs smoothly and efficiently. Your role will be dynamic and fast-paced, requiring you to wear multiple hats and keep things organized. Here’s what you’ll be responsible for:

• Keeping the office running seamlessly - Oversee daily operations to ensure everything is organized and efficient
• Dispatching with precision - Coordinate and dispatch teams to job sites, ensuring timely service
• Providing exceptional customer service - Be the friendly and professional point of contact for clients, addressing inquiries and ensuring a great experience
• Managing invoices and payments - Send invoices, follow up on outstanding balances, and process incoming payments
• Collaborate with the accountant and bookkeeper to ensure bills are paid on time and financial records are accurate
• Working closely with leadership and the team - Partner with the CEO and staff to support company goals and streamline processes
• Overseeing scheduling – Ensure appointments, job schedules, and team availability are well-coordinated.
• Supervising marketing efforts and B2B outreach – Oversee the marketing team, ensuring strategic business-to-business relationships are developed and maintained.

Skills Needed:

-Strong organizational and multitasking abilities

-Excellent verbal and written communication skills

-Ability to problem-solve and think quickly in a fast-paced environment

-Strong customer service skills with a professional and friendly demeanor

-Proficiency in Microsoft Office (Word, Excel, Outlook) and other office management software

-Basic handling invoices and payments

-Ability to manage and oversee scheduling and dispatching efficiently

-Leadership skills

-Attention to detail and high level of accuracy in financial and administrative tasks

-Ability to work independently and collaboratively with the team

Necessary Qualifications:

• Previous experience as an Office Manager or in a similar administrative role
• Experience in the restoration, construction, or service industry is a plus
• Ability to handle confidential information with discretion
• Strong time management skills and ability to meet deadlines
• High school diploma required; associate’s or bachelor’s degree in business administration or a related field is a plus
• Must be authorized to work in the U.S.

If you have the skills and qualifications to be our next Superstar Assistant Office Manager, we’d love to hear from you! Apply today!

Job Type: Full-time

Expected hours: 35 – 45 per week

Benefits:

Paid time off

Dental insurance (not guaranteed)

Schedule:

7 hour shift

Monday to Friday

Weekends as needed

Work Location: In person

Green Planet Restoration is a licensed and bonded restoration company serving Orange County, California. Our certified technicians have over 15 years of experience providing expert services including water damage mitigation, fire damage restoration, smoke remediation, mold removal, and other disaster restoration solutions. We’re available 24/7 to respond to emergencies and restore homes and businesses safely and efficiently. Green Planet Restoration is committed to quality, environmental responsibility, and customer satisfaction. We work directly with insurance providers to make the recovery process smooth and stress-free.

Company Description

Green Planet Restoration is a licensed and bonded restoration company serving Orange County, California. Our certified technicians have over 15 years of experience providing expert services including water damage mitigation, fire damage restoration, smoke remediation, mold removal, and other disaster restoration solutions. We’re available 24/7 to respond to emergencies and restore homes and businesses safely and efficiently. Green Planet Restoration is committed to quality, environmental responsibility, and customer satisfaction. We work directly with insurance providers to make the recovery process smooth and stress-free.

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